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Who I am
Hi, I'm Allison, and below is the story that inspired me.
After many years working alongside small businesses, I kept noticing the same challenge: incredibly capable companies with big potential, but held back by critical skills gaps they simply couldn’t justify filling with a full-time, in-house role.
Often, that meant business owners and senior managers stepping in to cover those gaps themselves, losing traction and focus that will bring real value. While that keeps things moving, it also takes valuable time away from what really drives a business forward — strategy, growth, innovation, their customers and big-picture thinking.
Over the course of my career I’ve developed a broad set of skills that help solve exactly these kinds of challenges. But more importantly, they’re the things I genuinely love doing. I truly believe that when you enjoy the work, the quality of the outcome is always higher.
That’s why I founded Rubix VA.
Rubix VA allows me to use my diverse experience to support a wide range of businesses in a flexible way — helping to fill those critical gaps while giving owners and senior leaders the time and space to focus on growing their business.ctical, results-driven, and focused on building strong foundations for sustainable success.
Advantages of Choosing Rubix VA
An accountability partner supporting core business functions from setup to on-going support.
At Rubix VA, I provide tailored solutions that address the unique needs of start-ups and SMEs, fostering a stronger workplace culture that promotes motivation, productivity, and long-term success. My services cover business development, marketing activities, administrative support and operational efficiency, enabling you to save time and resources while driving sustainable growth.
Value added business support
My personal work experience over the last 18 + years.
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Call Centre (Customer Service & Retention)
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Executive Personal Assistant
Confidential customer management & document management
Diary Management
Travel Arrangements
Internal & External Communication with Key Stakeholders
Document Preparation
Customer 1st Contact support
Project Management
Budget Management
Minute taking & distribution
Internal Newsletter
Process Optimisation
Operational Transparency
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B2B Sales and Account Management
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B2B Sales Manager - Engineering
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Long relationship/ partnership building
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Customer experience and stakeholder engagement
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CRM Setup/Management & Training
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Social Media Management & Content Creation
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Tradeshow Planning and attendance
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Development of Case Studies, Brochures, Data Sheets and blogs
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Sales Pipeline Management & Reporting
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Technical Proposal development and Tender submissions
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Sales Administration and Process Optimisation
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Cross-Functional Collaboration (project management)
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KPI Tracking
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Time Management & Business Operation Support
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Team Training, Coaching & Onboarding
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Market Research
Keeping things organised
As businesses grow, information often becomes dispersed across inboxes, team platforms, WhatsApp, documents, and various other channels.
The role of an Executive Virtual Assistant is to centralise this information, establish clear and transparent systems, and ensure that nothing of importance is lost or overlooked
Staying on track.
When priorities exist only in one's mind, important work can easily be overshadowed by more immediate demands.
An Executive Virtual Assistant helps translate these priorities into clear plans, organised task lists, and a consistent weekly structure, ensuring that meaningful progress is maintained.
Protecting deadlines and commitments.
When multiple demands compete for attention, deadlines can easily begin to slip.
An Executive Virtual Assistant maintains clear visibility over timelines, ensures that necessary preparations are made in advance, and helps keep commitments firmly on track.
Creating an organised space to streamline tasks.
Constantly switching between competing priorities without a clear and organised system can drain energy and reduce productivity.
An Executive Virtual Assistant introduces structure, safeguards focused time, and absorbs smaller operational tasks that might otherwise interrupt high-value, revenue-generating, and future growth activities.
Maintaining that momentum
Within a business, many moving parts must work together on projects, involving conversations, follow-ups, decisions, and a system to track progress.
An Executive Virtual Assistant helps keep these departments connected, ensuring that work continues to move forward without diverting your attention from your role within the project.
Monitor I Report I Partner
Our function within a business, is to hold everyone accountable, freeing up time with tasks that will support a business function, creating organisation, visibility and allowing your commitments to move forward, and your operations steady with a clear path forward.
This list of services is not exhaustive. Services offered to a business can be from a basic, specific need, or with a more flexible bespoke approach, that aligns with my professional experience over my career.
My Services
Design | Edit & Format Documentation
Write Content
Social Media Management
CRM Setup and Management & Training
Schedule Management
Research
Create Marketing & Sales Material
General Sales admin and Co-ordination
Diary Management
Customer Relationship Management and Customer Service
Travel and accommodation arrangements
Trade show | Event Planning
Client Testimonials
Derek Carr, Managing Director
I had the pleasure of working with Allison for over 12 months while she supported the development of the Addfield Cremations business. She played a key role in reviewing the market, identifying gaps, developing routes to market, and building strong relationships with local authorities.
Allison is an engaging and likeable team member who brings enthusiasm and energy to every project. It was clear she enjoyed brainstorming ideas and contributing to business development.
I wish Allison every success with Rubix VA — any business would be lucky to work with her